Minutes Extraordinary Meeting 21st December 2017

Minutes of an Extraordinary Meeting of the Parish Council held on
Thursday 21st December at 4.00 pm in Storridge Village Hall

Present:
Cradley Councillors: Bruce Herriot (Chairman), Simon Davies, Alan Eldridge, Wynne Harries.
Appointed Herefordshire Ward Councillors: Tony Johnson and Nigel Shaw.

In attendance:
Clerk cover for meeting … Lynda Wilcox (HALC).

1. Apologies for absence were received from Jonathan Lester and Alan Seldon.

2. Declarations of interest & written requests for dispensation … There were none.

3. Contested election on Thursday 11th January 2018
It was confirmed that seventeen local residents had been nominated to fill the eleven vacant places on the parish council.

4. Date for next meeting
It was RESOLVED that meetings would normally be held on the second Tuesday of the month but because of the impending election, the next scheduled meeting would be held on Tuesday 23rd January at 7.00 pm.

A resolution was passed to exclude the public from the following confidential item

5. Employment Matters:
5.1 Appointment of a new clerk:
5.1.1 The Chairman reported on the interviews held the previous week and it was unanimously RESOLVED to appoint Helen Tinson as Clerk/RFO from 1st January 2018, on a six month probationary period subject to references and performance.
5.1.2 It was further RESOLVED that the Clerk/RFO be paid for 10 hours per week at Spinal Column Point 27 within the LC2 Scale recommended by the National Joint Council for Local Government Services (NJC).
5.1.3 A draft contract was discussed and it was RESOLVED to issue a copy to the new clerk with a view to it being signed at the next meeting.
5.1.4 As the PC computer was not operable due to the absence of a password, it was RESOLVED to purchase a new laptop and software up to the value of £500.
5.1.5 It was noted that the new Clerk/RFO had already undertaken all four CiLCA training courses and it was therefore RESOLVED to fund her CiLCA registration of £250.

5.2 Update on matters relating to the ex-clerk
5.2.1 The Chairman gave an update on matters relating to the ex-clerk including:
a) Aspects of her RFO (Responsible Financial Officer) role.
b) Salary payments.
c) Bank mandate.
d) Payments to HMRC

5.3 Legal advice and appropriate action
5.3.1 The Chairman updated members on legal issues and it was RESOLVED to follow the advice from the Council’s solicitors.

The Chairman closed the meeting at 5.25 pm