Council Business

Councillors are summoned to attend an Ordinary Meeting of the Parish Council on Tuesday 13th February 2018 at 7pm in Storridge Village Hall

AGENDA

1. To receive apologies for absence

2. To receive declarations of interest & written requests for dispensation

3. To approve the minutes of the previous meeting on 23rd January 2018

4. Open session:
4.1 To receive a report from the Ward Councillor
4.2 To receive representations from the Public

5. To comment on Planning Applications for determination by Herefordshire Council:
5.1 180021: Works to Trees at The Elms, Cradley
5.2 180051: Winthill Farm, Cradley, WR13 5NR: Proposed replacement agricultural building on existing footprint
5.3 180302: Upper House, Greenhill, Cradley, WR13 5JE: Proposed single storey extension and extension to garage to form car port
5.4 180433: The Mill House, Cradley, WR13 5LF: Works to Trees in a Conservation Area. 1) Lleylandii damaged by heavy snow, 2) Remove damaged limbs and prune three mature fruit trees, 3) remove damaged limb to Silver Birch.
5.5 174437: Land at Mirrorbrook Smallholding, Cradley: Application for variation of condition 2 of planning permission 15349: to note decision approved with conditions
5.6 173685: Works to Trees within Cradley Churchyard: To note decision has been made (not yet on website) and no further comments allowed.

6. Finance:
6.1 To receive financial report
6.2 To receive and approve proposed budget and recommendation for precept for 2018/2019
6.3 To receive and approve new financial regulations
6.4 To consider delegated responsibility to the Clerk
6.5 To consider donation request from Cradley Village Hall
6.6 To consider donation request towards upkeep of Cradley Churchyard
6.7 To approve the following invoices for payment

• Bromyard Timber and Fencing Ltd, £82.25 plus VAT
• Storridge Village Hall, £7.00
• Clerk Salary for February, £435.64 (to be confirmed by Payroll Advisor)
• HMRC for February PAYE, £108.80 (to be confirmed by Payroll Advisor)

7. Standing Orders:
7.1 To receive and approve amended Standing Orders

8. Working Groups:
8.1 To acknowledge previous working groups and consider which to take forward, together with any new groups to be created
8.2 To receive volunteers for all working groups
8.3 To consider council representatives and receive volunteers for vacancies
8.4 To consider process and volunteers for emptying dog poo bins
8.5 To consider process and volunteers for winding the church clock

9. To consider works to be completed by Lengthsman

10. Communications Strategy:
10.1 To consider new communications strategy
10.2 To consider communication received regarding the website domain name

11. To consider proposed speed limit reduction on B4219 Cowleigh Road
11.1 To note briefing note for proposed reduction
11.2 To comment on proposed Traffic Regulation Order for proposed reduction

12. A4103 Improvements:
12.1 To consider A4103 proposed road closure during completion of Phase 2 Improvements
12.2 To consider issues with signage for groundworks due to commence in March
12.3 To consider A4103/B4220 Improvement – proposed footway stopping up

13. To consider grant applications:
13.1 To consider grant application and faculty licence to repairs to the Church clock faces
13.2 To consider grant application for cleaning and restoration of war memorial

14. To consider full council training

15. To consider a defibrillator annual policy

16. To consider requirements and approve costs for Playground Inspections

17. Information Received

18. To consider a Village Picnic to bring community together

19. To note key items for CMS Newsletter

20. Items for future agendas:
20.1 March Agenda Items:

• To consider issues of speeding through the village
• To consider maintenance requirements of The Village Green, Crumpton Hill Rd

21. Date of next meeting: Tuesday 13th March 2018

A resolution may be passed to exclude the public from the following confidential item:

22. Confidential Items:
22.1 To receive an update on matters relating to the ex-clerk
22.2 To note communication from the Internal Auditor

Helen Tinson, Clerk,  7th February 2018